Archive for the ‘Vital Records’ Category

• Washington State Death Index and SSDI

• Oregon State Archives: Oregon Historical Records Index

• Social Security Death Index – Montana

• State Archives and Historical Societies

• 1940 Census Records – Everything You Need To Know

• Crime Alerts from your police department

• Web Search Techniques Webinars

• California City/County Search

• Verify Voter Registration Status – 50 State Directory

• Scottish Courts – Search records and judgments

• Washington State Digital Archives – Vital records, cemeteries, military records

• Social Security Death Index Search

• Canada Marriages – French-language Roman Catholic parishes, Eastern Ontario and Western Quebec

• Searching the Social Security Death Index in One Step

• U.S. Social Security Death Index

• Social Security Death Index SSDI Records Search

• Where to Write for Vital Records

• Military and Bioterrorism resources

The rest of my favorite links are here.

[Update, 1/29/2012: The Subcommittee on Social Security of the House Ways & Means Committee is meeting (February 2, 2012) and will address legislation that would restrict access to the SSDI. Read more at: Sounding a call to action to save our access to the SSDI.]

A change in Social Security Administration policy that went into effect November 1 has lead to the removal of the free online Social Security Death Index, also known as SSDI, from Rootsweb and other genealogy sites. But that’s not all. The Social Security Administration is going to remove 4 million current name records and cease reporting other data in new records. One popular fee-based data provider is going to stop displaying the Social Security number for anyone who has died in the last 10 years. This is a profound blow to genealogists and fraud investigators.

The SSA Public Death Master File aka Social Security Death Index has come under political assault as a source of Social Security numbers used to craft false identities. As Dick Eastman rightly argues in “Genealogists are Losing Access to SSDI, Mostly Due to Misinformation,” this is another case of misplaced concerns about the dissemination of personal information. The fallacy of the identity theft argument is detailed in “Are We Going to Lose the Social Security Death Index (SSDI)?”.

The background on the SSA’s explanation is cited at Steve’s Genealogy Blog, “Changes to the Public Death Master File (DMF) and the Social Security Death Index (SSDI)”.

What will be removed from the Death Master File that the SSA sells to every provider is the state verified data — which comes from the death certificate. That includes the last residence (town, county and zip code) and the location where benefits were sent. (This was confirmed in an email exchange I had with the government agency that distributes the SSA data.) How many times have you made use of that information to find beneficiaries to estates and pensions, connected separated family members, verified identity, researched a genealogy or located where a client’s family lived when a relative died? All the time.

Here’s what the Social Security Administration announced upon the release of the DVD version of the SSDI (in 2005):

The SSA Death Master File is used by leading government, financial, investigative, credit reporting, medical research and other industries to verify identity as well as to prevent fraud and comply with the USA Patriot Act.

The excitement has worn off. Fear prevails.

And there’s more. The largest genealogy data provider, Ancestry.com, announced (after political pressure was applied) that “…we have recently made a purposeful decision to not display Social Security numbers of any person that has passed away in the last 10 years.”

And more extensive restrictions are now in place for the release of information in the Social Security application — which has the parents’ names and place of birth of the applicant. Again, serious researchers will loose out.

Some free sources of the SSDI are still online but they aren’t as flexible as the Rootsweb interface and may have less data. I have links to these, other vital records at my directory of public records resources.

• The British Newspaper Archive

• Obtaining EDs and streets for the 1910-1940 Census in One Step

• California Death Index 1940-1997

• California Birth Index – Free

• SimilarPages.com – Find similar websites

• SimilarSiteSearch.com – Find Similar Websites

• Company Director Check – free UK company director search

• Craigslist Alerts at List-Alert.com

• Open Status Search – Search Facebook without logging in

• Kurrently – A real-time search engine for Facebook and Twitter.

• Wolfram|Alpha: Computational Knowledge Engine

• DuckDuckGo Search Engine

• Users Guide and Form Letter for The Freedom of Information Act (FOIA)

The rest of my favorite links are here.

Few counties in California have vital records indexes online. To search for a birth, death or marriage you have to go to the county Recorder where the document was filed. Counties have each of these indexes in various formats: books, microfilm, microfiche and computer. This tip applies to the computer searches.

I previously mentioned online government public record indexes at PIbuzz that you can search using various wildcard symbols with partial company or personal names.

Some databases won’t return results if you enter a partial first or last name or if you only enter one or the other. But sometimes you may want to do a less restricted search of a marriage index. For example, you may know the first name of the bride and want to find all men who married a woman with that first name. Or you only have the last name for the groom and you want to find all records, without having to enter a first name. I’ve faced this situation when I’m doing genealogical searches for pension beneficiaries, heirs in probate cases or just trying to find someone or update their name. Sometimes my information is so dated that there’s no link between that and and the content in proprietary databases — such as those that have credit headers, historical phone listings and court records.

Try this next time you’re searching the birth, death or marriage index at the county Recorder’s onsite computer. Enter the first or last name in the designated field and put two percentage symbols (%%) in the other field. I tried this recently at the San Mateo County Recorder and it worked perfectly.

Do you have a tip for wildcard searching public records?

• Mexico Court Records

• California State Genealogical Alliance

• Ohio Birth Index

• California Courts case law – natural language search

• California Birth Index 1905-1995

• SearchTeam – real-time collaborative search engine

• LinkedIn’s Undocumented Search Operator

• Obituaries Database

• Ways to use LinkedIn to find people, track changes at companies

• InfoUSA Employer Database

• California – Current Notaries Public

• DISCOVERING FACEBOOK: SOCIAL NETWORK SUBPOENAS AND THE STORED COMMUNICATIONS ACT

• Chat Acronyms & Text Message Shorthand

The rest of my favorite links are here.

The Colorado Board of Medical Examiners is expanding the range of information on doctors at its site. This data on new licensees is expected to be posted April 2008, but will only be gathered and posted for current licensees in 2009.

The following information will be disclosed:

* Name
* Aliases
* Current Address
* Telephone number
* Information regarding all medical licenses ever held
* Current Board Certifications
* Practice Specialty (ies)
* Affiliations with hospitals and health care facilities
* Current ownership interests in businesses
* Current employment contracts
* Public disciplinary actions against a medical license
* Agreements and Stipulations to temporarily cease medical practice
* Involuntary hospital or health care facility privileging actions
* Involuntary surrender of a DEA registration
* Criminal convictions or plea arrangements for felonies and crimes of moral turpitude
* Judgments, settlements and arbitration awards for medical malpractice claims
* Refusal by an insurance carrier to issue medical liability insurance

The Nevada Supreme Court has adopted rules for redacting and sealing court records. The court may order a file sealed or redacted for “identified compelling privacy or safety interests that outweigh the public interest in access to the court record.” The identity of the person who filed the motion to seal the court record must be recorded and kept a public record.

The Vermont Health Department is beginning the process of removing Social Security numbers from death certificates. In addition, proposed legislation would remove the cause of death from death certificates. Another bill would bar the posting of court cases on the Internet. Read all about it.